Statement outlining results, risks and significant changes in operations, personnel and programs
Introduction
This quarterly financial report has been prepared by management as required by section 65.1 of the Financial Administration Act and in the form and manner prescribed by the Treasury Board. This financial report should be read in conjunction with the 2020-21 Main Estimates. This financial report has not been subject to an external audit or review.
Raison d’être
The National Battlefields Commission (the Commission), as manager of Battlefields Park, makes it possible for Canadians to enjoy Canada’s first national historic park and one of the most prestigious urban parks in the world. The Commission is responsible for the administration, management, conservation and development of the National Battlefields Park (located in the city of Quebec) and manages the funding allocated for this purpose. The Commission takes its mandate from the National Battlefields at Quebec Act, passed on March 17, 1908, and its amendments. The Commission is a departmental corporation listed in Schedule II of the Financial Administration Act. The Minister of Canadian Heritage is responsible for this organization.
The Commission has two core responsibilities: Conservation and Promotion of Heritage, in addition to Internal services. Additional information on the mandate, roles, responsibilities and programs of the Commission can be found in the Commissionʼs 2020-21 Departmental Plan.
Basis of Presentation
This quarterly report has been prepared by management using an expenditure basis of accounting. The accompanying Statement of Authorities includes the Commission’s spending authorities granted by Parliament, and those used by the Commission consistent with the Main Estimates for the 2020-21 fiscal year. This quarterly report has been prepared using a special purpose financial reporting framework designed to meet financial information needs with respect to the use of spending authorities.
The authority of Parliament is required before moneys can be spent by the Government. Approvals are given in the form of annually approved limits through appropriation acts, or through legislation in the form of statutory spending authority for specific purposes.
When Parliament is dissolved for the purposes of a general election, section 30 of the Financial Administration Act authorizes the Governor General, under certain conditions, to issue a special warrant authorizing the Government to withdraw funds from the Consolidated Revenue Fund. A special warrant is deemed to be an appropriation for the fiscal year in which it is issued.
The Commission uses the full accrual method of accounting to prepare and present its annual departmental financial statements that are part of the departmental performance reporting process. However, the spending authorities voted by Parliament remain on an expenditure basis.
Highlights of fiscal quarter and fiscal year-to-date results
This section highlights the significant items that contributed to the variations in resources available for the year and in expenditures used during the quarter ended June 30, 2020 and year-to-date at the quarter-end. The graph below outlines the budgetary authorities and the expenditures variations. More details on these variations can be found in the following sections.
Authorities’ variations
As at June 30, 2020, total usable budgetary authorities for the year 2020-21 decreased by $0.97 million compared to the same quarter last year, from $9.33 million to $8.36 million. This decrease is mainly due to:
- a decrease of $1.64 million in the authorities available for use is due to the reduced supply of the Main Estimates; due to the COVID-19 pandemic and limited sessions in the spring for Parliament to study supply, the Standing Orders of the House of Commons were amended to extend the study period into the Fall and the Commission is expected to receive full supply for the 2020-21 Main Estimates in December 2020;
- a statutory appropriation of $ 1.11 million as one-time pandemic assistance under the Public Health Events of National Concern Payments Act;
- a decrease of $0.43 million in spending on health and safety investment projects;
- and a decreased of $0.01 million for contributions to employee benefit plans.
| Statement of authorities as at June 30* (in thousand of dollars) | 2020-21 | 2019-20 | Variance | ||||||
|---|---|---|---|---|---|---|---|---|---|
| Total available for use for the year ending March 31, 2020 | Used during the quarter end June 30, 2020 | Year-to-date used at quarter end | Total available for use for the year ending March 31, 2019 | Used during the quarter ended June 30, 2019 | Year-to-date used at quarter end | Total available for use | Used during the quarter | Year-to-date used | |
| Program expenditures | 4 918 | 807 | 807 | 6 982 | 861 | 861 | -2 064 | -54 | -54 |
| Contributions to employee benefit plans | 333 | 83 | 83 | 345 | 86 | 86 | -12 | -3 | -3 |
| Expenditures pursuant to subsection 29.1(1) of the Financial Administration Ac | 2 000 | 288 | 288 | 2 000 | 483 | 483 | 0 | -195 | -195 |
| Dépenses aux termes de la Expenditures pursuant to the Public Health Events of National Concern Payments Act | 1 112 | - | - | - | - | - | 1 112 | - | - |
| Total authorisations | 8 363 | 1 178 | 1 178 | 9 327 | 1 430 | 1 430 | -964 | -252 | -252 |
Expenditures variations
Compared to the previous year, total expenditures recorded at the end of the quarter ending June 30 decreased by $0.25 million, from $1.43 million to $1.18 million, a decrease of 17%. The cumulative expenditures in the first quarter represent 14 % of the authorizations compared to 15 % as of June 30, 2019.
This variation is mainly explained by the closure of the Plains of Abraham Museum, the cessation of animation activities during most of the quarter due to the global pandemic linked to COVID-19, as well as the cancellation of musical programming at the Edwin-Bélanger Kiosk.
The most significant variations are in the following standard objects:
- personnel expenses, which decreased by $ 0.14 million, in particular through the reduction of the animation team;
- professional services, which experienced a decrease of $ 0.11 million, in particular due to the absence of fees granted to artists.
Variations in other items offset each other and are due to the following:
- postponement of advertising campaigns;
- cancellation of the Great Celebration of Nature;
- cancellation of trips to participate in meetings and congresses;
- and processing of invoices in this quarter rather than in the second quarter last year, causing a delay which will be mitigated in the next quarter, such as a payment for the maintenance of the lawn, in the article ‘Purchase repair and maintenance', and another for municipal taxes, in the article 'Other grants and payments'.
| Expenditures by standard object | 2020-21 | 2019-20 | Variance | ||||||
|---|---|---|---|---|---|---|---|---|---|
| Planned for the year ending March 31, 2020 | Expended during the quarter ended June 30, 2020 | Year-to-date used at quarter-end | Planned for the year ending March 31, 2019 | Expended during the quarter ended June 30, 2019 | `Year-to-date used at quarter-end | Planned for the year | Expended during the quarter | Year-to-date used | |
| Personnel | 3 566 | 913 | 913 | 4 057 | 1 056 | 1 056 | -491 | -143 | -143 |
| Transportation and communications | 120 | 13 | 13 | 120 | 21 | 21 | 0 | -8 | -8 |
| Information | 275 | 2 | 2 | 235 | 35 | 35 | 40 | -33 | -33 |
| Professional and special services | 600 | 77 | 77 | 862 | 193 | 193 | -262 | -116 | -116 |
| Rentals | 80 | 1 | 1 | 80 | 11 | 11 | 0 | -10 | -10 |
| Puchased repair and maintenance | 553 | 69 | 69 | 500 | 20 | 20 | 53 | 49 | 49 |
| Utilities, materials and supplies | 484 | 47 | 47 | 697 | 84 | 84 | -213 | -37 | -37 |
| Acquisition of land, buildings and works | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Acquisition of machinery and equipment | 0 | 2 | 2 | 95 | 4 | 4 | -95 | -2 | -2 |
| Transfer payments | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Other subsidies and payments | 2 685 | 54 | 54 | 2 681 | 6 | 6 | 4 | 48 | 48 |
| Total expenditures | 8 363 | 1 178 | 1 178 | 9 327 | 1 430 | 1 430 | -964 | -252 | -252 |
Risks and Uncertainties
The main financial risk for the Commission is to meet its revenue forecasts coming from parking lots, activities and museum admissions.
On March 11, 2020, the World Health Organization declared a pandemic following the emergence of a new and highly contagious form of coronavirus. This situation is constantly evolving and the measures in place have numerous economic impacts worldwide.
The Commission anticipates that this situation will affect the number of visitors and its revenue for the fiscal year ended March 31, 2021. For most of the first quarter of the fiscal year, the closure of the Museum of the Plains of Abraham, the interruption of activities offered to the public, the cancellation of events and the reduction in the use of parking lots greatly affected revenues. To compensate for this decrease in revenues which finance the operations of the Commission, ad hoc assistance was granted on June 19, 2020 by the granting of legislative credits in the order of $ 1.1 million from the budget measure 'Supporting Canada's National Museums During COVID-19'.
As at June 30, 2020, the Commission is able to confirm that it will not meet its funding forecast for the current fiscal. It should be noted that for the 2020-21 fiscal year, revenues should cover 100% of the expenses of the Heritage promotion program and 20% of the expenses of internal services. To date, a shortfall is envisaged and funding requests have been made to redress the financial situation of the Commission and ensure the sustainability of its programs.
The following are additional risks and uncertainties assumed by the Commission and the management strategies adopted to address them:
- Bad weather, poor economic and social conditions:
- Promotional efforts to increase and diversify clientele;
- Development of new partnerships.
- Budget reduction measures and new financial pressures:
- Rigorous budget control;
- Revision of the financing structure;
- Strengthening relationships with stakeholders in the budget process.
- Accidents in Park and damage to the Commission’s property:
- High-quality general Park maintenance;
- Regular repair work;
- Prevention and patrols of grounds by Security Service.
- Imbalance between Park’s historical and urban missions:
- Thoroughly analyze each land use request, based on Land Use Policy tonsure users can enjoy the Plains with few obstacles or activities by external organizers;
- Favour activities organized by the Commission that are linked to its mandate;
- Rigorous monitoring of grounds to ensure greater respect for the site.
- Environmental impacts and nuisances to users during construction work in the Park and its surroundings:
- Constant monitoring during construction;
- Regular meetings with involved parties;
- Implementation of mitigation measures to protect Park and reduce nuisances for users.
Significant changes in relation to operations, personnel and programs
Impacts of the global coronavirus pandemic (COVID-19)
As of the announcement of the pandemic, the Commission has taken steps to limit the spread of COVID-19 and reduce the risks for park users and employees, according to the advice of public health experts. In particular, it closed Plains of Abraham Museum and public events, including festivals and cultural and sporting events held on Commission sites, were canceled. It also adopted digital alternatives for teleworking employees and postponed its advertising campaigns, while providing essential services to keep the park safe. Additionally, the Commission installed signage on the park to remind users about physical distancing guidelines.
The impact of these changes on the Commission's operations remains unclear although the gradual resumption of activities has started since the end of May 2020 and the Plains of Abraham Museum was reopened to the public on June 26 2020, in accordance with government directives.
As the situation continues to evolve, the Commission continues to follow directions from government and public health authorities, prioritizing the health and safety of users and employees.
Approval by Senior Officials
Approved by:
The original version was signed by
Julie Carignan, August 27, 2020
Julie Carignan
Financial Resources Assistant
The original version was signed by
Bernard Laquerre, August 27, 2020
Bernard Laquerre
Director of Administration and acting Secretary-Director General